Group cards for business: how company team accounts work

Quick answer: Group cards for business usually come as a company or team account. With SignThisCard, an owner starts a team, buys yearly seats (from £48 per seat, minimum three), and each seat lets one person create cards on the Unlimited plan. Signing is always free and needs no account, so only the people who organise cards need a seat.

Companies send a lot of cards: birthdays, leavers, retirements, new babies, get-well wishes. When each organiser pays on their own credit card, costs scatter and receipts get lost.

This guide explains how a company account for group cards works, using SignThisCard's team accounts as the example: who needs a seat, what it costs, how billing and roles work, and what SignThisCard doesn't do, so you can tell quickly whether another kind of tool suits you better.

What does a group card service for business actually do?

A business group card service lets employees create online cards that many colleagues sign from one link, while the company pays centrally instead of each organiser paying per card. The card itself works the same way as a personal one.

An organiser picks a cover, shares one signing link (in email, Teams, Slack, WhatsApp or as a QR code), colleagues add messages without an account, and the organiser seals the card and sends it. Our guide to making a group card online covers those steps in detail.

What changes for a business is the layer around the card: who is allowed to create cards, who pays, how invoices reach finance, and what happens when people join or leave.

Is there a group card service with a company or business account?

Yes. SignThisCard offers team accounts (launched in November 2026): one person starts a team, buys seats for a year, and invites colleagues who then create cards on the Unlimited plan. Other group card sites offer business plans too, priced in different ways.

Here's how a SignThisCard team account is set up:

1. A logged-in user with a confirmed email opens the Team page and enters the company or team name. They become the owner.
2. The new team is not active, and invitations stay locked, until seats are paid.
3. The owner chooses the number of seats (at least three) and pays by card through Stripe, as one yearly payment for the whole team.
4. The owner and any team admins invite colleagues by email, up to 25 addresses at a time.
5. Each person with a seat can create cards on the Unlimited plan for the paid year.

You can set up a company team on the Team page once your email is confirmed.

Who needs a seat, and who doesn't?

Only people who create cards need a seat. Signing a card never needs a seat and is free, and signers don't need an account at all. The owner takes one seat. If there are more people than seats, seats go to the owner first, then team admins, then members in the order they joined.

So a 2,000-person company might only need 20 to 60 seats, one per HR person, team lead or office manager who organises cards. That's an illustration, not a statistic.

How much does a business group card plan cost?

SignThisCard team seats cost between £48 and £22 per seat per year, depending on how many you buy, with a minimum of three seats. Every seat in an order is charged at the price of the tier the order falls into.

A few worked examples:

• 3 seats: £144 a year
• 20 seats: £840 a year
• 51 seats: £1,530 a year
• 150 seats: £3,900 a year
• 300 seats: £6,600 a year
• 500 seats: £11,000 a year

There's also a price cap. If a slightly bigger order costs the same or less, you automatically get the bigger number of seats. For example, 10 seats would be £480, but 11 seats cost £462, so an order for 10 becomes 11 seats for £462. In the same way, 45 seats become 51 seats for £1,530.

For comparison, one person on the individual Unlimited plan pays £9.99 a month or £95.90 a year. A team seat at the top tier works out at £4 a month per organiser. All prices are also listed on the SignThisCard plans page.

For the full breakdown, including what "per seat" means in practice, read our guide to business group card pricing.

There's no free trial for team plans, but anyone can try SignThisCard first with the Free plan (one card, up to 15 signers) and the sample card.

How do companies pay, and what about invoices and VAT?

Self-serve team plans are yearly only and paid by card through Stripe, as one payment for the whole team. The plan renews automatically each year.

What finance teams should know:

• One line, one payment. The charge appears as a single line, for example "Team plan, 51 seats, 1 year".
• Receipts and invoices. Stripe emails a receipt, and every payment has a Stripe invoice the owner can view and download as a PDF from the Team page.
• VAT. VAT is not currently added to SignThisCard invoices, so they aren't VAT invoices. If your finance team has specific invoice requirements, contact us before you buy.
• Bank transfer, purchase orders or more than 500 seats. Self-serve purchase is card only. Companies that need to pay by bank transfer, work with a purchase order or need more than 500 seats can contact us, and we can set up a team by arrangement.

Our article on invoices, purchase orders and VAT for business buyers covers the detail finance and procurement usually ask about.

Can we add or remove seats during the year?

You can add seats at any time; you pay only the difference in yearly price for the rest of the current year. New seats work as soon as payment is confirmed, and the renewal continues at the new seat count. Reducing the number of seats takes effect from the next renewal.

See how to add seats to a team plan for worked examples.

Can we cancel the company plan?

Yes. The owner can cancel renewal at any time on the Team page, and the team stays active until the end of the paid year. Renewal can be resumed. Unused time isn't refunded except where the law requires, and statutory consumer rights are unaffected.

If a renewal payment fails, there are seven days' grace. After that, members go back to their own plans and invitations lock until payment goes through. Stripe emails renewal reminders and failed-payment notices with a link to update the card. Our guide to cancelling a company group card plan goes through each scenario.

How do HR teams manage group cards for the whole company?

HR and office teams manage a SignThisCard team through three roles (owner, team admin and member) and the Team page, which shows seats used, the renewal date and invoices. The cards themselves are managed by whoever created them.

Practical points:

• Invitations go to up to 25 email addresses at a time. Each link works once, for 14 days. The invitee creates an account in one step (name and password) and joins straight away; people with an existing account log in and click Join.
• Joining with a work email. The owner can let anyone with a confirmed email at the company's own domain (for example @acme.co.uk) join without an invitation while seats are free. Personal email providers such as Gmail, Outlook, Hotmail, Yahoo and iCloud can't be used for this. There's no other automatic provisioning.
• One team at a time. A person can belong to one team.

Our guide to managing a company group card account covers roles, invitations and domain joining step by step.

What happens to cards when an employee leaves?

Cards belong to the person who created them and stay in their own account after they leave the team; they simply return to their own plan. Members can leave, and the owner or admins can remove them. The owner can't leave the team; contact us to transfer ownership.

Only a card's creator can manage it (seal, send, remove messages). A colleague or admin can't take over someone else's card, although signers can still sign using the link. So agree a backup organiser for important cards, and ask organisers to seal and send before time off. The full advice is in what happens to group cards when an employee leaves.

Is there an admin dashboard for all company cards?

No. SignThisCard has no company-wide card dashboard and no recognition analytics or reporting. Each organiser's own management page shows the signature count and invitation statuses (waiting, opened, signed). The Team page shows seats, renewal date and invoices.

If central oversight of every card is a requirement, read our explanation of admin dashboards and reporting for group cards before you decide.

What can't a business group card tool like SignThisCard do?

SignThisCard doesn't offer automatic birthday or anniversary cards, CSV import of employees, HRIS integration, a Slack or Teams app, SSO, scheduled or time-zone delivery, or a company-wide dashboard. We'd rather you know that now than after you've bought seats.

Can we automate employee birthday cards?

Not with SignThisCard. There's no automatic sending: the date on a card records the intended date, and the organiser can set an email reminder 0–365 days before it (sent around 9 am UK time), then seals and sends the card themselves. Our article on automating employee birthday cards explains the manual workflow and when an automated tool makes more sense.

Does it work with Slack and Microsoft Teams?

You can paste signing links into any Slack channel, Microsoft Teams chat or email, and colleagues in any country can sign the same card. There isn't a dedicated app, and cards aren't delivered at a set time in the recipient's time zone. See our guide to using group cards in Slack and Microsoft Teams.

Can we use our company branding?

Organisers can upload their own cover image, such as a company-branded design or logo (JPG, PNG or WebP up to 10 MB, ideally 960×1280 portrait). There's no company-wide branding setting or custom domain. More in our guide to branded company group cards.

Is a group card service safe for employee data?

SignThisCard collects relatively little personal data from signers, because they don't need an account, and card payments are handled by Stripe rather than stored by SignThisCard. The service is operated by Williation Technologies Ltd, a private limited company registered in England and Wales (company number 17289183).

What IT and data-protection reviewers should know:

• The privacy notice explains what is collected, the lawful bases and retention (cards are kept while available, and deleted on request). It also notes that Google Fonts, reCAPTCHA and Stripe may process data outside the UK.
• Hosting provider details are available on request.
• There's no published data processing agreement (DPA). If you need one, or a security questionnaire answered, contact us.
• The site uses HTTPS, reCAPTCHA v3 and email verification. Anyone with a signing or finished-card link can open that card, so links should only go to the intended people.

For the full picture, read group card GDPR and security for companies.

Group card service or employee recognition platform?

A group card collects many personal messages for one person on one occasion; an employee recognition platform runs an ongoing programme of peer recognition, often with points, rewards, analytics and HR integrations. They solve different problems, and some companies use both.

If you're weighing the two, our comparison of group cards and employee recognition platforms sets out the differences in cost, set-up and effort.

How do you choose a group card platform for your company?

Start with who will create cards, which occasions you cover, whether you need SSO or HR integrations, and how finance wants to pay. Those four answers rule most tools in or out quickly.

A simple checklist:

1. Count organisers, not employees. If only a few people create cards, per-creator pricing is usually cheaper than pricing by headcount.
2. List must-have integrations. If SSO, HRIS sync or automatic birthday cards are non-negotiable, shortlist providers that offer them.
3. Check signer friction. Cards get more messages when colleagues can sign from a link without registering.
4. Check billing. Card, invoice, purchase order, currency and VAT all vary between vendors.
5. Try it. Make a free card or open a sample card before committing.

For a side-by-side view, see our pick of the best group card platforms for companies. If budget is the deciding factor, we compare cheaper Kudoboard alternatives for business, including GroupGreeting and Greetpool. And if you're a large organisation, our guide to group cards for companies with 500+ employees explains how seat counts and custom arrangements work.

Key takeaways

• SignThisCard team accounts are paid yearly per seat, from £48 down to £22 per seat, with a minimum of three seats.
• A seat lets one person create cards on the Unlimited plan; signing is free and needs no account.
• Self-serve payment is by card through Stripe, with a Stripe invoice for every payment; VAT isn't currently added.
• Owners and team admins invite people by email or let colleagues join with a company-domain email.
• Cards stay with the person who created them, and no one else can take a card over.
• SignThisCard has no SSO, HRIS integration, automatic birthday cards or company-wide dashboard; choose a recognition platform or enterprise plan if those are essential.

Frequently asked questions

Do all employees need a paid seat to sign cards?

No. Signing a SignThisCard card is always free and doesn't need an account; anyone with the signing link can add a message. Seats are only for people who create cards. The owner takes one seat, and you buy as many more as you have regular organisers, with a minimum of three seats per team.

What is the minimum number of seats for a team plan?

The minimum is three seats, which costs £144 a year at £48 per seat. Prices per seat fall as the order grows, down to £22 per seat for 251–500 seats. For more than 500 seats, or for special terms such as bank transfer, contact SignThisCard for a quote and arrangement.

Can we pay monthly for a business plan?

No. Team plans are yearly only, paid by card through Stripe as one payment for the whole team, and they renew automatically. Individual organisers who prefer monthly billing can use the personal Plus or Unlimited plans instead, which can be cancelled at any time with access to the end of the paid period.

Can a team admin manage another person's card?

No. Only the person who created a card can seal it, send it or remove messages. Team admins can invite and remove people, but they can't take over a colleague's card. Signers can keep signing with the link, so agree a backup organiser or ask the creator to send before going on leave.

Does SignThisCard integrate with our HR system?

No. There's no HRIS integration with tools such as Workday, BambooHR or HiBob, no CSV import of employees and no automatic birthday or anniversary cards. If automation from HR data is essential, an employee-recognition platform or an enterprise plan from a provider that lists HRIS integration is likely a better fit.

Is SignThisCard GDPR compliant?

We don't use a "GDPR compliant" badge. Instead, the privacy notice explains what data is collected, the lawful bases, retention and which services may process data outside the UK. There's no published DPA; companies that need one, or need a security questionnaire answered, can contact SignThisCard directly.

Conclusion

Group cards for business work best when the company pays once, the right people can create cards and everyone else can sign from a link without registering. SignThisCard's team accounts do exactly that, with yearly per-seat pricing, central billing through Stripe, and owner and admin roles.

They're not the right fit if you need SSO, HRIS integration, automatic birthday cards or a company-wide dashboard; recognition platforms and enterprise plans cover those needs. If a simple, low-cost way to give your organisers unlimited cards is what you're after, compare team seat prices on the plans page and start your team when you're ready.