Group card invoice for business: payment, POs and VAT explained

Quick answer: SignThisCard team plans are bought by card through Stripe, and every payment comes with a Stripe invoice you can view and download as a PDF from the Team page. VAT is not currently added to SignThisCard invoices. If you need to pay by bank transfer or purchase order, contact SignThisCard to discuss an arrangement.

Finance has asked for "an invoice, a PO number and the VAT breakdown" before anyone buys anything. Fair enough. Here's exactly what SignThisCard provides today, what it doesn't, and what to do if your process needs something different.

If you're still deciding whether a team plan suits your company, our overview of group cards for business is a better starting point.

Can we pay for a group card plan by invoice?

Not on credit. Self-serve team plans are paid up front by card through Stripe, and an invoice is issued for each payment. If your company can only pay against an invoice by bank transfer, contact SignThisCard first.

How self-serve payment works:

• The team owner pays by card through Stripe's secure checkout.
• It's one payment for the whole team, shown as one line, such as "Team plan, 51 seats, 1 year".
• The plan is yearly only and renews automatically.
• Stripe emails a receipt.
• Every payment has a Stripe invoice, which the owner can view and download as a PDF from the Team page.

Card details are handled by Stripe, not stored by SignThisCard.

For the seat prices behind that single payment, see our guide to business group card pricing.

Can we use a purchase order or pay by bank transfer?

Possibly, by arrangement only. Self-serve purchase is card only, so companies that need a PO, bank transfer or more than 500 seats should contact SignThisCard. The team can be set up by arrangement, but nothing is guaranteed until it's agreed with you directly.

Please don't assume:

• that a purchase order will be accepted,
• that payment terms such as net 30 are available,
• or that a pay-later invoice can be raised.

Ask first. Explain what your process needs, how many seats you want, and any deadline. It's quicker to sort this out before someone's leaving card is due than after.

For comparison, at the time of writing (November 2026), Kudoboard's pricing page says customers who want to pay by purchase order, cheque or ACH do so through its Enterprise plan for 501+ users. Larger companies with strict procurement rules may find a provider with a dedicated enterprise process the better fit. Our page on group cards for large companies covers this in more detail.

Do you provide VAT invoices for business purchases?

No. VAT is not currently added to SignThisCard invoices, so they are not VAT invoices and show no VAT to reclaim. Finance teams with specific invoice requirements should contact SignThisCard.

What this means in practice:

• The invoice amount is the amount you pay. There's no VAT line.
• Because no VAT is charged, there's no input VAT on the invoice for a VAT-registered business to reclaim.
• If your accounts payable system insists on a VAT number from every supplier, raise it with SignThisCard before you buy.

Why does the difference matter?

GOV.UK guidance says businesses must use VAT invoices when both the seller and the customer are VAT registered, and that VAT invoices contain more information than ordinary invoices. HMRC's VAT guide (VAT Notice 700) sets out what a VAT invoice must show.

A Stripe invoice without VAT is a normal invoice for your records. How you code it in your books is a question for your finance team or accountant, not for us. In our view, it's worth a two-minute check with them before the first purchase so nobody is surprised at month end.

What should finance teams do?

Download the Stripe invoice from the Team page, file it against the right cost centre, and check with your accountant how to treat a purchase with no VAT. If your process needs more, ask SignThisCard before buying.

A simple checklist:

1. Agree who the owner is. Only the owner buys seats and manages billing, so pick someone who can access the company card and the invoices. The owner can't leave the team; ownership transfers go through SignThisCard support.
2. Confirm the seat count. Only people who create cards need a seat. Signing is always free.
3. Pay by card through Stripe, or contact SignThisCard if card payment isn't allowed.
4. Download the invoice PDF from the Team page after each payment, including any mid-year top-ups.
5. Record the renewal date. The plan renews automatically each year, and Stripe emails renewal reminders.
6. Set a review point a few weeks before renewal to change seats or cancel the company plan if it's no longer needed.

Mid-year top-ups

If the owner adds seats during the year, there's a separate pro-rata payment for the difference, and that payment has its own Stripe invoice. File it with the original.

US companies

The same process applies: card payment through Stripe and a Stripe invoice per payment, with prices in pounds sterling. Your bank may add a currency conversion fee. Check with your accounts payable team how they want foreign-currency subscriptions recorded.

What happens if the card payment fails at renewal?

There's a 7-day grace period. After that, members go back to their own plans and invitations lock until payment goes through.

Stripe emails renewal reminders and failed-payment notices with a link to update the card on a Stripe-hosted page. If the company card is changing, update it before the renewal date to avoid disruption.

Common mistakes

• Calling the invoice a VAT invoice. It isn't one, and VAT is not currently added.
• Raising a PO and paying later without agreement. Self-serve is card only; arrangements must be agreed first.
• Using a personal card without approval. Agree internally who pays and how expenses are claimed.
• Losing invoices. Download each PDF from the Team page when it's issued.
• Forgetting renewal. Plans renew automatically every year.

Key takeaways

• SignThisCard team plans are paid by card through Stripe, as one yearly payment for the whole team.
• Every payment has a Stripe invoice, available as a PDF from the Team page.
• VAT is not currently added to SignThisCard invoices, so they are not VAT invoices.
• Bank transfer, purchase orders and orders over 500 seats need a conversation with SignThisCard first.
• Ask your accountant how to record a purchase with no VAT.

Frequently asked questions

Do SignThisCard invoices include VAT?

No. VAT is not currently added to SignThisCard invoices, so there's no VAT amount on them and they aren't VAT invoices. If your finance team has specific invoice requirements, contact SignThisCard before buying. Ask your own accountant how to treat the purchase in your books.

Where do I find the invoice for our team plan?

On the Team page. Every payment has a Stripe invoice that the owner can view and download as a PDF. Stripe also emails a receipt after each payment, including mid-year payments for extra seats.

Can we pay by purchase order?

Self-serve purchase is by card only. If your company needs to work with a purchase order, contact SignThisCard to discuss setting up a team by arrangement. Acceptance isn't guaranteed, so ask before raising the PO or promising anyone a start date.

Can we pay by bank transfer?

Not through self-serve checkout, which takes card payments through Stripe. Companies that need to pay by bank transfer can contact SignThisCard to discuss an arrangement. Nothing is set up until it's agreed directly with you.

Do you offer net 30 payment terms?

No payment terms are offered on self-serve plans; you pay up front by card for the year. If your company has specific requirements, contact SignThisCard and explain what you need. Don't assume terms are available until they're agreed with you directly.

Can someone other than the owner download invoices?

Billing is managed only by the team owner. Team admins can invite and remove members but don't manage billing. If finance needs the invoices, the owner can download the PDFs from the Team page and send them on, or finance can hold the owner role.

Is the price in pounds or dollars?

Team plan prices are in pounds sterling (GBP). US companies pay in GBP by card, and their bank may add a conversion fee. Check with your accounts payable team how foreign-currency subscriptions should be recorded.

Conclusion

A group card invoice for business on SignThisCard is straightforward: pay by card, download the Stripe invoice from the Team page, and note that VAT is not currently added. If your company needs a purchase order, bank transfer or something more specific on the invoice, ask before buying.

Contact SignThisCard about invoices or special arrangements, or have your team owner buy seats from the Team page when you're ready.