Choosing a Group Card Platform for Large Companies

Quick answer: For large companies, the best group card platform depends on what IT and HR require. On SignThisCard, only people who create cards need a seat, so a 2,000-person company may need just 20–60 seats. Self-serve covers up to 500 seats; contact us above that. If you need SSO, HRIS integration or a published DPA, an enterprise platform fits better.

Big organisations send a lot of cards: leavers, retirements, new babies, birthdays and get-well wishes across dozens of teams. The question isn't whether a group card tool can cope with the signing; it's whether it meets your seat budget, procurement rules and IT checks. This guide covers all three honestly. For the full overview of company accounts, see our guide to group cards for business.

Which group card platform works for companies with 500+ employees?

One that matches your must-haves: cost per organiser, or enterprise integrations. Large companies usually fall into one of two camps.

• Camp one: "We just want good cards at a sensible price." Organisers are spread across HR, office managers and team leads, and IT is happy with email and password sign-in. SignThisCard fits well here.
• Camp two: "It must plug into our systems." IT requires single sign-on (SSO), HR wants birthdays pulled from an HR system (HRIS), and legal needs a signed data processing agreement (DPA) before any purchase. A platform built for enterprise is the better fit.

Neither is wrong.

How many seats does a large company actually need?

Only people who create cards need a seat. Signing is always free and needs no account. That makes the seat count far smaller than your headcount.

A seat lets one person create cards on the Unlimited plan for the paid year. Everyone else, whether that's 500 or 5,000 colleagues, signs through the link without paying or signing up. Count your organisers, not your employees:

• HR and People team members who handle leavers and long-service cards
• Office managers at each site
• Executive assistants and PAs
• Team leads who run their own team's birthday cards

So a 2,000-person company might need only 20–60 seats, depending on how centralised card-giving is. That's an example, not a rule. A company where every manager organises their own team's cards will need more.

What would seats cost for a large company?

Seats are priced per year, and the per-seat price falls as the order grows. Every seat is charged at the price of the tier the order falls into, with a minimum of three seats.

There's also a price cap: if a slightly bigger order costs the same or less, you automatically get the bigger number of seats. For example, 45 seats would cost £1,620, but 51 seats cost £1,530, so an order for 45 becomes 51 seats for £1,530. Likewise 95 seats becomes 101 seats for £2,626.

Worked examples

• 2,000 employees, 20 organisers (central HR plus one office manager per site): 20 seats, £840 a year.
• 2,000 employees, 60 organisers (HR plus most team leads): 60 seats, £1,800 a year.
• 6,000 employees, 150 organisers across several countries: 150 seats, £3,900 a year.
• 12,000 employees, 600 organisers: above 500 seats, so contact us for a quote.

Payment is a single yearly card payment through Stripe, which renews automatically. You can add seats mid-year and pay only the difference for the rest of the year. Full detail is in our guide to group card pricing for business, and current tier prices are on the plans page.

What else do large companies usually need?

Usually SSO, HR-system integration, a DPA and invoice-based payment. Here's where SignThisCard stands on each.

If your IT policy says every staff tool must use SSO, that alone rules SSO-less tools out. For comparison, at the time of writing (November 2026) Kudoboard's help centre says SSO through any SAML 2.0 provider is available on its Enterprise plan, and its site lists HRIS integrations such as Workday and BambooHR.

Our guide to group card GDPR and security covers what SignThisCard's privacy notice says about data, and what to ask any vendor.

How do procurement and finance usually handle it?

Buy by card for up to 500 seats, or talk to us for anything else.

1. Card purchase (self-serve). A budget holder pays by company card through Stripe. Stripe emails a receipt, and invoices are available as PDFs on the Team page.
2. By arrangement. If you need to pay by bank transfer, work with a purchase order, or need more than 500 seats, contact us. We can set up a team by arrangement, but we don't promise PO acceptance or specific payment terms in advance.
3. Pilot first. There's no free trial for team plans. Try the Free plan (one card, up to 15 signers) or the sample card, then start with a small team of organisers and add seats mid-year.

Finance teams with specific invoice requirements should read our guide to group card invoices for business before buying.

How should a large company roll it out?

Start with a small group of organisers, then widen.

• Pick an owner in HR or office management who holds the budget. Only the owner buys seats and manages billing.
• Add two or three team admins to handle invitations and removals.
• Turn on joining by company email domain if staff share one domain, so organisers can join without an invitation while seats are free. Personal email addresses can't be used, and colleagues on other domains still need invitations.
• Agree a backup organiser per team, since nobody can take over another person's card.
• Review seats at renewal. Fewer seats take effect from the next renewal.

Key takeaways

• On SignThisCard, only people who create cards need a seat; signing is free and needs no account.
• A 2,000-person company might need only 20–60 seats, depending on who organises cards.
• Self-serve covers up to 500 seats; above that, or for bank transfer or purchase orders, contact SignThisCard.
• SignThisCard has no SSO, no HRIS integration, no automatic birthday cards and no published DPA.
• Companies with firm SSO or HRIS requirements are better served by an enterprise-focused platform.

Frequently asked questions

Do all 2,000 employees need a seat to sign?

No. Signing a card never needs a seat and is free. Signers don't need an account; they just use the signing link. Only people who create cards on the team plan need a seat, so most large companies need a small fraction of their headcount in seats.

Can we buy more than 500 seats?

Not self-serve. The online tiers go up to 500 seats at £22 per seat per year. For more than 500 seats, or for special terms, contact us through the contact page and we'll discuss setting up a team by arrangement.

Does SignThisCard support SSO with Microsoft or Google?

No. There's no SSO with SAML, Microsoft or Google sign-in. People sign in with an email and password, or with an emailed sign-in link and code. If SSO is mandatory under your IT policy, choose a platform that offers it on the plan you need.

Will you sign our data processing agreement?

There's no published DPA. If your organisation needs a data processing agreement or a security questionnaire answered, contact us before buying. The privacy notice explains what is collected, the lawful bases and retention, and hosting provider details are available on request.

Can we pay by purchase order or bank transfer?

The self-serve purchase is by card through Stripe only. Companies that need to pay by bank transfer or work with a purchase order can contact us, and we can set up a team by arrangement. We don't promise PO acceptance or specific payment terms in advance.

Can several departments share one account?

Yes, as one team with one owner. Owners and admins invite organisers from any department, up to 25 email addresses at a time. A person can only be in one team at a time, so plan one company team rather than separate teams that people may need to move between.

Conclusion

For a large company, the right group card platform comes down to your must-haves. If you need SSO, HRIS integration or a signed DPA from day one, an enterprise-focused platform fits better. If you want simple, well-priced cards where only organisers need seats and everyone signs for free, SignThisCard works from three seats up to 500 self-serve, and above that by arrangement. Count your organisers, then compare team seat prices or get in touch for a quote.